SeattleCH 工作分析
💡 智能摘要
原始职位描述
岗位描述
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农业 - 华盛顿州经济的基石
华盛顿州农业部已为本州服务超过100年。通过服务、监管和倡导，我们确保农业在华盛顿州的可持续发展和活力，同时保护消费者、公众健康和环境。我们与农民和牧场主密切合作，但我们的职责——从确保食品安全到环境保护——影响着数百万本地、全国乃至全球人民的生活。
该机构约有780名员工，季节性工作高峰期将接近1,000名员工。如需了解更多并查看其他职位，请访问我们的 招聘页面。
岗位机会：
[9] 食品安全与消费者服务（FS&CS）处 Food Safety & Consumer Services (FS&CS) Division 是华盛顿州农业部六个部门之一。FS&CS处通过确保本州人类和动物食品供应的可得性、安全性和完整性，服务于华盛顿州的消费者和利益相关者。该处由约100多名全职员工组成，涵盖六个覆盖全州的项目，包括：动物饲料、FS&CS实验室、食品安全、有机产品和农产品安全。我们还设有快速响应团队，负责管理食品和饲料的紧急响应。
食品安全与消费者服务（FSCS）处的行政团队为助理主任和五位项目主管提供全处范围的专家咨询，涉及财务和人力资源监督、项目管理、立法法案分析以及信息公开请求。我们的团队确保机构和处的政策和程序得到一致且准确的执行，并遵守华盛顿州行政规则（WACs）。FSCS处的行政团队负责全处范围的倡议，如法规制定、预算分配和信息公开程序。
分处运营与记录专员通过协助实施战略和长期规划活动，促进分处的成功，并担任分处与WSDA信息公开官员之间的联络人。该职位将领导复杂的分处相关项目，并在信息公开法和合同协议的所有领域为管理层提供建议和推荐。该职位重点在于提升运营效率，同时确保遵守州法律和法规。
重要提示：
基础薪资将考虑内部公平性，可能根据候选人的相关知识、技能和经验有所不同。该职位的典型起薪为： 薪资范围60，步进A $69,744 - 步进L $91,464 每年。
职责
你将获得什么
该职位的一些主要职责：
- 分析信息在分处内外的传播方式。识别风险和改进机会，特别是与信息公开、信息安全、采购、差旅报销和业务流程效率相关的内容。
- 发起并领导流程改进项目的小组工作，以实施未来的州级改进。
- 参与信息技术项目，确保分处的使命在未来的州级业务流程和数据基础设施中得到体现。
- 根据部门政策和公开记录程序，管理并更新涉及内部及外部政府机构的数据共享协议（DSA）。
- 监控/审查网站内容，确保其准确性和易用性。在提出更改建议时，与项目管理人员合作。
- 作为公众披露请求和记录管理问题进入及离开部门的单一联系点。
- 确保部门遵守《公开记录法》并满足其他要求，包括合同义务、认证要求和信息安全标准。
- 研究、分析和评估记录。与机构记录官员合作，确保回复内容完整。
- 研究、分析和评估部门记录管理与保存情况，包括处置和销毁。
- 向项目人员提供符合州法律和规则的指导和建议。
- 必要时与助理主任和部门协调员（AD/DC）合作，更新/修订部门公开记录请求程序。
- 向AD/DC传达关注点和流程改进建议。
- 与项目合作，确保电子和纸质记录的适当保留和管理。
- 识别部门员工的培训需求，以实施有关公开披露和信息业务流程的最佳实践。
- 识别满足这些需求的可用培训内容，或开发新内容，并确保培训得以实施。
- 确保部门员工每年完成公开记录培训。确保所有部门员工理解并遵守相关法规、法律和部门程序。
- 必要时启动有关电子和纸质记录存储与保留要求的培训。
- 识别与客户沟通收集信息、使用信息、提供信息及保护信息的机会。确保信息传达符合相关法律、规则和部门程序。
- 在部门协调员缺席时担任其替补。
- 在部门内担任TEMS/差旅流程的替补。
- 与其他部门行政人员（包括AD/DC）合作，支持部门或项目特定任务/项目。
- 每月支持PISCES数据及其准确性与HRMS的对比，处理有关加班状态、PID、试用期/见习期结束、新员工等的更新。
- 与应付账款、采购办公室和DC合作，支持部门内部采购/采购流程的变更。
- 启动简化流程和文件，以确保一致性并提供跨培训机会。
资格要求
谁适合申请？
具备以下条件的专业人士：
- 企业管理、公共管理、法律、公共卫生、卫生管理或相关领域的学士学位 并且 四（4）年从事政策、法律、规则或法规研究和分析的经验，或相当的研究生教育与经验的组合。
必须具备获得FDA委任的资格并能够取得所需委任。FDA委任资格（可能根据变更、酌情决定及FDA进一步询问而有所调整）：
- 符合职位职责的资格要求。
- 美国公民。
- 无犯罪记录/轻罪（不包括轻微交通违规）或正在接受调查/审判。
除上述资格要求外，具备以下知识、技能和能力的候选人将更具竞争力：
- 档案管理经验。
补充信息
员工福利
- 一个健康的工作/生活平衡，可能包括灵活的工作时间安排。
- WSDA 提供的福利套餐优于传统福利。州政府雇员可享受育儿援助、灵活支出账户、公共服务贷款减免、学费豁免、递延报酬、员工表彰假期； 点击此处 了解更多。
- 12 天带薪 假期及年假累积。
- 所有个人防护装备（PPE）将由机构提供。
如何申请：
您必须完成 careers.wa.gov 的个人资料并回答补充问题。除了完成在线申请和补充问题外，申请人还必须将以下文件附加到个人资料中，以便被考虑该职位：
· 一份详细说明经验和教育经历的简历
· 一封说明您如何满足该职位特定资格要求的求职信
· 三封专业推荐信
通过提交这些材料，您表示所有信息都是真实且正确的。州政府可能会核实信息。任何不真实或误导性信息将导致申请人被移除出申请池或在被雇佣后被解雇。
附有“见附件”评论的申请将被视为不完整。
如果您在创建、访问或完成申请时遇到技术问题，请致电NEOGOV免付费电话（855）524-5627 或发送电子邮件 support@neogov.com。
初步筛选将仅基于申请内容和提交材料的完整性和内容。所有信息都可能被核实，可能需要提供相关文件。通过电子邮件收到的申请将不被接受，除非通过州政府在线招聘系统申请。
WSDA 使用 I-9 表格 （下载PDF阅读器）下载PDF阅读器） 以确定雇佣资格和背景调查，一旦被录用。此文件是个人被雇佣在美国工作的授权文件。申请人必须具备在美国工作的资格。
WSDA的公平就业
农业部认识到、欣赏、支持、拥抱并尊重我们在合作中所展现的所有文化身份和背景。我们聘请那些认同我们“公平就业反种族主义”（PEAR）战略计划、我们的“为所有人健康环境”（HEAL）法案实施计划，以及我们独特需求和渴望归属感、尊重和包容的杰出人才。我们通过提供公平的资源和机会，促进团队成员的成长与发展，以实现持续学习、改进和晋升。
我们致力于招聘、培养并留住一支富有成效且敬业的员工队伍，以反映我们所服务的社区。同时，我们致力于打造一个庆祝差异、支持平等就业机会和包容性的职场，无论种族、宗教、肤色、国籍、公民身份或移民状况、婚姻状况、有子女的家庭（包括怀孕、分娩或相关医疗状况）、性别、性取向、性别认同多样性、年龄、受保护退伍军人身份、光荣退伍军人或现役军人身份、因感官、精神或身体残疾而使用导盲犬或服务动物的个人身份，或其他适用的受法律保护特征。我们也会考虑有犯罪记录的合格申请人，这符合联邦、州和地方法律的相关规定。
联系我们
如您对本职位或在线申请有任何疑问，请联系人力资源办公室 Recruitment@agr.wa.gov。
在新任命进入农业部之前，将进行包括犯罪记录在内的背景调查。背景调查所得信息不一定排除雇佣资格，但将在评估申请人是否适合并具备胜任该职位的能力时予以考虑。
人力资源部可能使用本次招聘的推荐信息，在六个月内帮助填补类似职位的空缺。
退伍军人优先权： 符合最低资格条件并希望申请退伍军人优先权的申请人必须附上其DD214复印件或其他军事服务证明。请遮盖任何个人身份信息，如社会安全号码。如需了解退伍军人优先权的更多信息以及如何确定您是否符合资格， 点击此处。
需要帮助完成申请或需要此公告的替代格式的残疾人，请致电664-1960或免费电话（877）664-1960。TTY用户应首先拨打711以接入华盛顿州中继服务。
如需了解华盛顿州农业部的更多信息，请访问 www.agr.wa.gov。
SeattleCH Job Analysis
💡 Smart Summary
Original Job Description
Description
AGRICULTURE - A Cornerstone of Washington's Economy
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
The Opportunity:
The Food Safety & Consumer Services (FS&CS) Division is one of the six divisions in the Washington State Department of Agriculture. The FSCS Division serves consumers and stakeholders in the state of Washington by assuring the availability, safety, and integrity of the state's human and animal food supply. The division is made up of approximately 100+ FTEs through six five statewide programs, including: Animal Feed, FSCS Laboratory, Food Safety, Organic, and Produce Safety. We also house the Rapid Response Team that manages food and feed emergency responses.
The Food Safety & Consumer Services (FSCS) Division administration team provides expert consultation on a division-wide basis to the Assistant Director and the five Program Managers regarding financial and human resource oversight, project management, legislative bill analysis, and public disclosure requests. Our team ensures agency and division policies and procedures are implemented consistently and accurately along with adherence to Washington Administrative Codes (WACs). FSCS Division administration oversees division wide initiatives such as rulemaking, budget allotments, and public records procedures.
The Division Operations and Records Specialist contribute to the success of the division by assisting the implementation of strategic and long-term planning activities and acting as the Division's liaison to WSDA's Public Records Officer. The position will lead complex division related projects and provides counsel and recommendations to management in all areas of the Public Records Act and contractual agreements. This position focuses on enhancing operational effectiveness while maintaining compliance with state laws and regulations.
Important Notes:
The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: Range 60, Step A $69,744 - Step L $91,464 annually.
Duties
What to Expect
Some of the various responsibilities within this role:
- Analyze how information is disseminated within and outside the Division. Identify risks and improvement opportunities especially related to public disclosure, information security, purchasing, Travel reimbursements and business process efficiency.
- Initiate and lead work groups for process improvement projects to implement future state improvements.
- Participate in Information Technology projects to ensure the Division's mission are reflected in future state business processes and data infrastructure.
- Manage and update division Data Sharing Agreements (DSA's) involving internal and external government entities, according to agency policy and division public records procedure.
- Monitor/review website content to ensure accuracy and ease of navigation. Work with program managers when making recommendations for changes.
- Act as the single point of access into and out of the Division for Public Disclosure Requests and records management questions.
- Ensure the Division complies with the Public Records Act and abides by additional requirements including contractual obligations, accreditation requirements, and information security standards.
- Research, analyze and evaluate records. Work with agency records officer to ensure responses are complete.
- Research, analyze and evaluate division records management and retention, including disposition and disposal.
- Provide direction and guidance to program staff consistent with state laws and rules.
- Update/revise as necessary, division public records request procedure, in collaboration with the Assistant Director and Division Coordinator (AD/DC).
- Communicate concerns and process improvement ideas to AD/DC.
- Work with programs to ensure appropriate agency retention and management of electronic and paper records.
- Identify training needs for Division staff to implement best practices relative to public disclosure and information business processes.
- Identify available training content that meets those needs or develop new content. Ensure that training is provided.
- Ensure agency public records training is completed annually for Division staff. Ensures all division staff understand and abide by rules, laws, and Division procedures.
- Initiate training as needed regarding storage and retention requirements, both electronic and paper.
- Identify opportunities to communicate with our customers about the information we collect, how we use it, how we make it available, and how we protect it. Ensure that messages are developed and delivered in accordance with applicable laws, rules, and Division procedures.
- Act as back-up to Division Coordinator during absence.
- Act as back-up to TEMS/Travel processes within the Division.
- Collaborate and support other division admin, including the AD/DC, in division or program specific tasks/projects.
- Support PISCES data and its accuracy throughout each month compared to HRMS. Process updates in regard to OT status, PIDs, trial service/probation period expirations, new hires, etc.
- Support changes in purchasing/procurement processes within the Division in collaboration with Accounts Payable, Procurement office, and DC.
- Initiate streamlined processes and documentation for consistency and cross training opportunities.
Qualifications
Who should apply?
Professionals with:
- Bachelor’s degree in business administration, public administration, law, public health, health administration, or a related field AND Four (4) years of experience conducting research and analyzing policies, laws, rules, or regulations or comparable combination of graduate education and experience.
Must have the ability to qualify for and obtain FDA Commissioning as required. FDA Commission qualifications (subject to change, discretion, and further inquiry by FDA):
- Meets qualifications for position duties.
- Citizen of United States of America.
- No felonies/misdemeanor (excluding minor traffic offenses) or pending trials/investigations for such.
In addition to the above qualifications, the following knowledge, skills, and abilities will make a candidate highly desirable:
- Records Management Experience.
Supplemental Information
Employee Benefits
- A healthy work/life balance, which may include flexible work schedules.
- WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
- 12 paid Holidays & Vacation and Leave Accruals.
- All Personal Protective Equipment (PPE) required will be provided by the agency.
How to apply:
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:
· A resume detailing experience and education
· A cover letter describing how you meet the specific qualifications for this position
· Three professional references
By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
Applications with comments "see attachments" will be considered incomplete.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.
WSDA uses a I-9 form (Download PDF reader)Download PDF reader) to determine Employment Eligibility and Verification, once hired. This document is the authorization of an individual’s ability to be hired for employment within the United States. Applicants must be eligible to work in the United States.
Equity at WSDA
The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.
We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
Contact Us
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.
Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.
